Head of Operations

Freelance Position, UK-registered only 

Location:  London, UK
(Ideally in-person, Remote working in UK is viable)

Term:  October 1 – January 1
(with potential for long-term engagement)


Job Description:

We are seeking an experienced Head of Operations with a penchant for utilising AI tools, particularly ChatGPT, to enhance operational efficiency and decision-making. The ideal candidate will be adept at navigating the startup ecosystem, steering the operational helm as we transition from an Innovate UK-funded phase towards fundraising.

As our Head of Operations, you’ll be stepping into a dynamic and evolving startup environment, with the mandate to streamline operations and integrate innovative AI tools methodologically at all organisational levels.


Key Responsibilities:

  • Lead the operational strategy and execution, ensuring alignment with project milestones and organisational goals.
  • Drive the methodological integration of AI tools like ChatGPT across all levels of the organisation to enhance decision-making and operational efficiency.
  • Liaise closely with the CEO/Creative Director and Head of Organisational Development to ensure seamless coordination across all project facets.
  • Oversee the bookkeeping, accountancy, tax, VAT, and SEIS registration processes, ensuring compliance and timely submissions.
  • Assist in coordinating game development processes, integrating agile methodologies where possible to enhance project management efficiency.
  • Engage in budgeting and financial planning, supporting the transition towards the fundraising phase of the project.



  • Proven experience in operations management within a startup or tech-centric environment, with a track record of navigating through the fundraising stage.
  • Comfortable with utilising and integrating AI tools, especially ChatGPT, to streamline operations and decision-making processes.
  • Excellent communication, coordination, and project management skills.
  • Residing in the UK, with a preference for those based in or near London.
  • Ability to thrive in both autonomous and collaborative settings, adapting to the evolving needs of the project.
  • The ideal candidate will have a passion and interest in gaming and wellbeing 

Application Process:

Interested candidates are invited to submit a concise resume, portfolio showcasing relevant VR game development work, and a cover letter outlining their qualifications and interest in the role to vida@quietforces.com

Please mention “Head of Operations Application – [Your Name]” in the subject line. We look forward to receiving your application.